Position: Purchasing Clerk                          
Classification: Non-Exempt                        
Reports to: Manager, Accounts Payable, Billing and Purchasing or Designee      
Company: DePelchin Family Services                    
Location: Houston, TX

Position Description:
The Purchasing and Mail Room Distribution Clerk is responsible for performing mail room, general office, accounting and purchasing functions for the agency in a professional and timely manner with a high level of organizational skills.

Primary Responsibilities:

• Maintains Agency forms and stationery inventory. Issues forms as requested by staff from different departments ensuring the proper coding and approval is on each Stationery Request Form.
• Responsible for the monthly inventory of the stationery and forms.
• Prepares monthly postage expense detail report by cost center and submits to the Accounting Department. 
• Provides monthly reading of the copiers when needed.
• Responsible for lease/purchase agreements on copiers and postage machines and obtaining competitive bids upon termination of existing leases.
• Consolidate bid responses on a report to be reviewed by the Manager, Billing, Purchasing & AP and approved by the SVP/Chief Financial Officer.
• Establish a competitive bidding process, by evaluating various sources of supply and to obtain the most economical supplier.  Select supply sources based on economic factors, the policies and procedures of the Agency, and good business practices.
• Order supplies for the agency and keep track of the purchase orders and invoices. Monitor and maintain procedures and delivery system coordinating the receiving of items from suppliers and providing proof of delivery of orders.
• Prepares purchase orders upon receipt of properly coded and approved Purchase Requisitions from the requesting departments. Submits Purchase Orders with the proper Purchase Requisitions (voucher package) to the Manager, Billing, Purchasing & AP for review and approval.
• Places on-line orders for Agency after receiving properly coded and approved voucher package
• Upon receipt of a properly coded and approved Travel Conference Approval Form reserves hotels, airfare, car rental etc. for Agency’s staff.
• Accounting Clerk Duties (Backup)
• Process accounts payable invoices and credit card statements, in a timely manner, obtaining and matching supporting documents for back up.
• Process checks for any grant subcontractors upon receipt of invoices to stay compliant with the grant requirements.
• Create new vendor profile, assign new vendor number to set up new vendor on the accounting software

• High School Diploma or equivalent.
• One year of general office or mail room clerk and purchasing experience

• Knowledge of Accounting practices.
• Mathematical aptitude and organizational skills.
• Must be proficient in Microsoft Excel.
• Ability to read and interpret data, information, and documents.
• Ability to work effectively under time constraints to meet deadlines.

• Environment: Office
• Range of Schedule: Mon – Fri, 7:00 a.m. to 8:00 p.m.
• Travel: None

DePelchin is Proud to be an Equal Opportunity Workplace.

DePelchin is committed to selecting and employing the best and most qualified person available for each job opening without unlawful discrimination of any kind. Additionally, DePelchin is committed to providing a work environment free of discrimination and harassment on the basis of race, color, sex (including pregnancy, sexual orientation and gender identity), marital or parental status, veteran status, religion, national origin, age, disability, family medical history, genetic information, or political affiliation.